Workflow data
Workflow data is information about the progression of work. It can show which task was attempted, who or what acted, what state changed, and what result followed. The collection may include many process instances. A workflow trajectory is a particular ordered execution drawn from that broader collection.
How it works
Useful workflow records connect events to cases, orders, tickets, or other task identifiers. Activity names and timestamps help reconstruct progression, while documents and messages may supply decision context. Process-mining event-log standards illustrate ways to represent events and traces, but business systems do not necessarily produce complete logs automatically.
Preparation must account for parallel steps, retries, approvals, and actions performed outside the main application. Inferences should remain distinguishable from directly recorded events.
Why it matters for licensing
A recipient interested in business processes may need relationships and outcomes rather than disconnected documents. A licensing discussion should therefore describe the process and available history as well as record volume. Permissions and privacy must be assessed across all connected sources.
Example
Fictional example: A purchasing workflow includes a request, manager approval, supplier order, goods receipt, and invoice match. The company documents how these records connect and where manual exceptions are recorded before considering a dataset.
Limitations and misconceptions
Logs can reflect the software’s design rather than every step of real work. They may omit informal decisions, corrections, or failed cases. Workflow data should not be interpreted as a complete explanation of worker intent or skill.
Questions to ask
- Which tasks, handoffs, and outcomes are actually recorded?
- Can records be linked across systems without unreliable assumptions?
- What informal or offline work is absent?
Sources
Explore whether your business data could be a fit.
Start with a description of your systems—not a data upload.